Finance Manager
Position Description as at May 8 2019

The Cameco Capitol Arts Centre is a professional regional theatre located 1-hour east of Downtown Toronto presenting top quality professional productions, amateur productions, concerts, movies and MET opera in the historic and picturesque small town of Port Hope. The Capitol has become a ‘must-see’ Ontario destination that has partnerships with local restaurants, cafes, merchants, accommodations and more to offer a complete “experience” to patrons.  The Capitol houses two theatres: a 390-seat main-stage, and the 80-100 seat, multi-purpose Sculthorpe Theatre, used for smaller presentations, community events and private functions.

Duties and Responsibilities: 

·      Reporting to the Managing Director, the Finance Manager supervises the financial and personnel support functions of the Theatre, and assists the Managing Director with the general administrative operations of the organization.

Financial Management:

·      Develops short-term and long-term plans in tandem with the Managing Director and the Artistic Director of the organization

·      Works with the Managing Director to prepare all necessary statistics and financial information for budgets, for management, and for grant applications, inclusive of all necessary follow-up and maintenance of all funding files

·      Prepares all financial records and reports

·      Searches for and recommends procedural changes to improve the financial health of the organization

·      Works with the Managing Director to establish annual budget projections and to conduct monthly assessments of those projections

·      Maintains Theatre relationships with banks, auditors, insurance brokers and other outside professionals.  This includes Royalty payments for CAEA, PACT, SOCAN and relevant industry bodies

·      Prepares all legal documents of the organization under the supervision of the Managing Director

·      Acts as one of three staff signing officers

·      Prepares all necessary documentation for statistical reviews of lotteries (i.e. Capitol Christmas Festival of Trees and Lights, 50/50 draws, special collections, etc.)

·      Prepares a weekly sales report with reconciliations of cash receipts and sales (report frequency may vary)

·      Balances and maintains the ATM

·      Establishes and revises accounting and cash control systems as necessary

·      Works with and improves (offers recommendations) on the usage and streamlining of accounting software (QuickBooks)

·      Works with the treasurer and finance committee to ensure timely and accurate information including formats that can be presented to the Board of Directors

·      Issues donor receipts in coordination with the patron services manager, and maintains the donor database as required

·      Assists the Managing Director and Artistic Director in creating show budgets, and tracking all show productions to budget

Reporting:

·      Monthly Financial statements and analysis for the Managing Director and the Board

·      Regular financial updates with and to/from the Artistic Director regarding productions, events and other items relevant to the programming of the Capitol

·      Monthly departmental expense reports

·      Regular fundraising drive and endowment reports as required

·      Quarterly HST returns

·      T4 and T4A preparation and report summaries

·      Monthly remittance of payroll Source Deductions and WSIB

·      Prepares relevant not-for-profit charitable status filings

·      Coordinates with the CRA as required

·      Work closely with accounting firm (auditors) to complete the annual corporate return and year-end financials

·      Prepares financial information for arts council grants, municipal and provincial/federal grants, and special project funding

·      Prepares the annual budget with the Managing Director and the Artistic Director

·      Ensures Actors Equity bond is in place

·      Works with the Managing Director and the Artistic Director to prepare CAEA theatre category calculations for ticket pricing

·      Ensures insurance policies are updated and renewed on a timely basis

Necessary Qualifications:

·      Post-secondary degree from a recognized, relevant technical training institution, or an equivalent combination of education and professional experience

Experience:

·      Three to four years of professional experience in accounting and administration

Skills:

·      Extensive knowledge of QuickBooks

·      Strong scheduling and budgetary management skills

·      Ability to work both independently and as part of a small team

·      Microsoft Office Suite (Excel and Word) and Google Docs proficiency

·      Basic understanding of Cloud computing

·      Strong written and verbal communications skills

·      Excellent organizational skills with the ability to work on multiple projects with tight deadlines

·      Strong interpersonal skills, integrity, positive energy, collaborative spirit and a high level of cultural sensitivity in a diverse environment

·      Self-starter, detail oriented, mentally flexible with the ability to work in a fast-paced environment

·      Occasional physical effort may be required to assist the team in setting up theatre spaces for events

·      Strong adherence and sensitivity to the handling of confidential information

·      Adaptability and desire to improve existing processes and procedures by offering recommendations for alternative methods

·      Positivity and a strong work ethic that enhances and assists in the evolution and growth of the organization

·      Some evening and weekend work may be required – some flexibility with respect to hours as necessary for meetings and events is necessary

·      An inexhaustible sense of humour and creativity

Assets:

·      An understanding and appreciation of the arts and culture sector and environment

·      Working knowledge of the not-for-profit world, and its specific requirements and challenges

Salary Range:

·      50-60K per annum

 Application Deadline:             June 7, 2019, 5pm

Please respond with a cover letter and resume to:

Mike Forrester, Managing Director – mikef@capitoltheatre.com

Or by mail or in person to: 20 Queen Street, Port Hope, ON, L1A 2Y7

May 3, 2019 — Capitol Theatre Announces 5 Summer Positions for Students!

The Cameco Capitol Arts Centre in Port Hope has five summer positions available for hard-working, energetic young people who have an interest in theatre!

We have four positions available as box office assistants, working with our Patron Services Manager, and one position as a Production Assistant, working with our Technical Director. A cheerful demeanor, willingness to learn, punctuality and a love of theatre are necessary!

Funding for the positions has been provided by the Canada Summer Jobs Program. The production assistant position pays $14 per hour for a four-day, 28-hour week.  Box office staff are at $14 per hour, for a five-day, 35-hour week.  EI/CPP contributions are deducted.

The production assistant position starts in late May based on availability.  The box office assistant positions start at two different times – two beginning approximately the third week in May, and two beginning in early July.  Each position is scheduled to run for eight weeks.

The box office assistants are responsible for answering phones, ticket sales over the phone and with in-person patrons, and providing general information to patrons with respect to the theatre and the shows. Applicants to the position should be personable and enjoy working with the public, accurate in their work noting patron information and have the ability to learn the operation of ticketing system transactions. Good written and spoken command of English and numeric literacy are considered essential to the positions. Appropriate training and feedback will be provided. Some box office hours may not total 35 per week, in which case summer staff will be assigned other duties.

The production assistant provides general support to shows and to the theatre supporting day-to-day operations, including lighting, sound, sets, light construction duties, planning and scheduling, and technical and facility maintenance.  The ideal candidate is a post-secondary student, studying some form of theatre or event planning/production.  This is an opportunity to polish your craft in a professional environment and obtain real-world experience.

Applicants to all positions must be between 15 and 30 years of age, a Canadian citizen, permanent resident or a person on whom refugee protection has been conferred under the relevant legislation, and is legally entitled to work according to Ontario legislation.

Applications are open now, and close on May 15, 2019 for two box office positions and the production assistant position, and May 17 for the two box office positions starting in July.

The Cameco Capitol Arts Centre is committed to inclusion, diversity, equity and accessibility, and encourages applications from indigenous, visible minority and disability communities.

To apply, please email your resume and a cover letter to info@capitoltheatre.com, or deliver in person to the box office, 20 Queen Street in Port Hope!